Handle No Responses (Reminders + Next Steps)
A simple playbook to fill dates faster.
Step 1: Send a Reminder
Open the booking’s Invitation Page.
Click Send Reminder.
Step 2: Invite More Artists
Open the Hold booking.
Click Invite More Artists.
Add more contacts or a full list.
Step 3: Use Lists for Faster Results
Build lists like “Fast Responders,” “Local Weeknight Artists,” or “Venue Approved.”
Best practice: Nudge once or twice, then expand your offer to more artists or use a vetted List.Related Articles
Create and Manage Contact Lists
Build lists to group contacts for easy searching and bulk invites. Steps: Create a List Go to My Contacts. In the Lists section, click the + button. Enter a List Name (example: “Jazz Artists” or “Approved for Ideal Theatre”). Choose a color (for a ...Manage a Booking in Hold Status
What you’ll see Quick stats: invitations sent, pending responses, countdown to show, and current status (Hold on Date). Booking Details box (editable): venue, start time, payout type/amount, title, date, duration. Actions Edit Booking to adjust ...Invite Artists to a Booking (Contacts vs Lists vs Link)
Choose the right invite method for the fastest, cleanest booking process. Invite from Contacts or Lists Create or open a booking. In Step 3 (Invitations), check Invite my contacts to apply. Use the dropdown to select: Individual contacts, or Lists ...My Contacts — Overview & Managing Contacts
What you can do Add and edit contacts (artists, venues, agents, managers, producers, other). Add vibe keywords (tags) for fast filtering and future invite lists. Search by contact name, email, or band/act name. Filter by contact type (artist, venue, ...Troubleshooting: Booking Stuck in “Book” Status
Book status usually means you still need to confirm an artist (manual flow). Steps Open the booking. Review invitation responses. If one or more artists accepted, click Confirm Artist for your chosen artist. If no one accepted, send a Reminder or ...