Glossary of Common Hedlyner Terms

Glossary of Common Hedlyner Terms

  1. My Contacts: Your address book for artists, venues, agents, managers, producers, and other industry contacts.
  1. Vibe Keywords (Tags): Searchable labels like genre, “family-friendly,” “explicit lyrics,” “solo/duo/full band,” etc.
  1. My Bookings: All shows/events you’ve created, in table or calendar view.
  1. Statuses (Bookings)
    1. Hold: Date is on the calendar; no artist confirmed yet.
    2. Book: Offer sent; artist invited and pending your confirmation (manual confirm flow).
    3. Advance: Artist confirmed; waiting for show date.
    4. Wrap Up: Show is played; reconcile notes, extra tips/payouts, and reviews (available ~5–7 business days).
    5. Completed: Everything finished and closed.
    6. Cancelled: Confirmed booking later cancelled (tracks patterns for venues/artists).
    1. Auto-confirm: First invited artist to accept is automatically confirmed and notified.
    1. Manual Confirmation:  Booker chooses to confirm the artist without sending an invitation or waiting for an invitation response.
    1. Booker Terms & Conditions: Your default expectations (promotion, liability, exclusivity, etc.).
    1. Venue Terms & Conditions: Venue-specific rules (load-in, volume, breaks, etc.).
    1. What’s Provided: Equipment/facilities available or not available at the venue (PA, mics, lighting, etc.).


      • Related Articles

      • Confirm an Artist (Auto-confirm vs Manual)

        Remove an extra step when inviting only one artist or you review choices when inviting multiple. Auto-confirm If Auto-confirm is ON, the artist is confirmed automatically when they accept. The booking moves to Advance, and the artist receives a ...

      • Manage a Booking in Hold Status

        What you’ll see Quick stats: invitations sent, pending responses, countdown to show, and current status (Hold on Date). Booking Details box (editable): venue, start time, payout type/amount, title, date, duration. Actions Edit Booking to adjust ...

      • Wrap-Up & Completed Bookings

        Wrap Up (post-show, ~5–7 business days) Open the played booking (status = Wrap Up). Enter Show Notes (what went well, what to improve). Add Additional Tips or Final Payouts if applicable (for transfer to artist). Review the Artist and add internal ...

      • Create a Booking (Step-by-Step)

        Step 1 — Core Details From My Bookings, click New Booking (+). Enter Booking Title (e.g., “Jazz Night at Your Theatre,” or “The Shorelines @ Your Theatre”). Choose Venue: Select Venue (existing), or Add New Venue → name + address (Google/Maps ...

      • My Contacts — Overview & Managing Contacts

        What you can do Add and edit contacts (artists, venues, agents, managers, producers, other). Add vibe keywords (tags) for fast filtering and future invite lists. Search by contact name, email, or band/act name. Filter by contact type (artist, venue, ...