To keep things easy to read for artists, enter each detail on its own line (press Enter/Return after each item).
This helps artists quickly scan the information on their invite and confirmation.
Purpose: Give artists a sense of what makes your venue unique. This section helps performers visualize the atmosphere and understand if their style fits your space.
What to include:
Vibe / overall feel
Capacity (approx.)
Audience type (families, locals, tourists, etc.)
Musical focus (genres, volume level, performance style)
Example (each detail on its own line):
A neighborhood favorite with a cozy stage and great acoustics.
Capacity: ~80 guests.
Best for acoustic sets, indie, and singer-songwriter performances.
Crowd: locals and regulars who come to listen.
Purpose: Use this section to set expectations and make artists feel at ease. Include key logistical and hospitality details.
What to include:
Main point of contact (name + where to find them)
Load-in instructions and start time
Parking info
Hospitality perks (drink tickets, food, etc.)
Merch table availability or process
Tip jar policy (allowed/encouraged/not allowed)
Example (each detail on its own line):
Check in with Jamie at the bar when you arrive.
Load-in begins at 6:00 PM.
Free parking behind the building (enter from Pine St.).
Each performer receives two drink tickets.
Merch tables are encouraged—ask staff for placement.
Tip jars are allowed.
Purpose: Spell out your venue’s policies to maintain consistency and professionalism. Artists see these terms before confirming a booking, so transparency here prevents confusion later.
What to include:
Sound check deadline
Volume expectations and who controls sound
Set length / break expectations
Load-in / load-out rules
Age restrictions
Content guidelines (if any)
Example (each detail on its own line):
Sound check must be completed by 7:30 PM.
Please keep stage volume moderate.
Follow the house engineer’s direction at all times.
All performers must be 21+.
Purpose: Clarify what gear and support artists can rely on — and what they’ll need to bring. Listing provided items helps avoid last-minute issues.
Include items like:
PA/mixer availability
Monitors
Mics / stands
Lighting
Power availability
Sound tech availability
What artists must bring
Example (each detail on its own line):
Full PA and mixer are provided.
Two stage monitors are provided.
Basic stage lighting is provided.
One vocal mic and mic stand are provided.
Artists should bring instrument cables.
Artists should bring additional microphones if needed.